July Board of Trustees Meeting - 07/21/2020
Board of Trustees July 21st Meeting Agenda

July 21, 2020 - 7:30 PM - via Zoom teleconference

In accordance with the Virginia Governor's order and COVID-19 restrictions on the size of assembled groups, this meeting will be held via Zoom teleconference. PLEASE NOTE: The Board of Trustees has asked that participants now register to participate in teleconference meetings. Burke Centre Conservancy members will receive a Zoom meeting link and password upon receipt of their registration.

July 21, 2020 Board Meeting Agenda (subject to change)


1. CALL TO ORDER FOR BOARD OF TRUSTEES MEETING

2. AGENDA APPROVAL & EXCUSING OF ABSENT TRUSTEES

      The purpose is to review this meeting agenda to make last-minute changes to it
      
before business begins, and, to excuse absent trustees from the meeting as applicable.

3. BOARD & COMMITTEE MEETING MINUTES APPROVAL The purpose is for the BOT to approve minutes from prior Board meetings Working Sessions and to accept minutes from latest BCC committees’ meetings as provided.

4. PRESIDENT'S REPORT/ANNOUNCEMENTS

The purpose is for the BOT President to make general remarks and/or community announcements of particular note for this month.

5. RESIDENT INPUT

The purpose is to provide an open forum for Conservancy members to address the BOT about any topic for up to three minutes per person. Members also may sign up to speak specifically on an agenda item with a time limit for each topic. See meeting protocol handout at back table for details.

6.        NEW/PENDING/OTHER BUSINESS      

a.       Appointments (as needed)          (action)

b.       Status of BCC Pools                  (info/action)

c.       Status of other BCC Amenities   (info/action)

d.       BCC Office Reopening Status      (info/action)

e.       BC Swim Club Usage Request     (action)

f.        Burke Centre Food Truck Criteria (info/action)

7.        TREASURER/FINANCIAL REPORT

The purpose is for the Board Treasurer, Budget & Finance Committee reps and/or the Finance Administrator to provide updates on the status of Conservancy finances and budget.

a.    Financial Reports

b.    Request for Reserve Withdrawal(s) - (as needed)           

8.        EXECUTIVE DIRECTOR'S REPORT [GLOYD]

9.         MOTION TO ADJOURN INTO EXECUTIVE SESSION

Re: Appeals to BOT, ARB and Legal Issues - The purpose is for the Board to adjourn into Executive Session to discuss ARB recommendations for enforcement, contracts, legal/ potential legal and/or personnel issues.

10.      MOTION TO RECONVENE 

11.      ADJOURNMENT


Burke Centre Conservancy Virtual BOT Meeting Guidelines & Instructions

Burke Centre Conservancy Zoom Meetings (zoom.com) will be offered to Burke Centre Conservancy members as AUDIO ONLY. Video will be disabled for all participants. Meetings are recorded for office use only. A meeting summary will be published in the following month’s Conservator newsletter.

Member/Resident input will be offered during the meeting with a 3-minute limit for non-agenda items; and a 2-minute limit for agenda items. Members may also submit questions/comments via email in advance of the meeting to administration@burkecentre.org. Please indicate that the email message is for “July 21 Board Meeting Input”.


Please join the meeting using the link or the Meeting ID and Password as provided to you upon receipt of your registration. Please be sure to ENTER YOUR NAME as needed. There is also a dial-in option that will allow you to call into the meeting (disguising your phone number for security purposes) to listen but not participate. The phone number to call is also provided below.

You do not need to have a Zoom account to join the meeting.

Residents who are joining to participate please be sure to join with your device audio.You will enter the meeting muted. PLEASE NOTE that you will not be able to un-mute yourself during the meeting.

Since the meeting is audio only, we are requesting that you do not turn on your camera. Any cameras that are turned on may be disabled by the Host.

Once resident input begins, use the raise your hand prompt on the Zoom menu to participate:

  • When it is your turn to speak, the Host will un-mute you.
  • Please state your name upon being un-muted.
  • You will be given a total of three minutes to speak regarding non-agenda items. Resident Input will be accepted for items that are on the agenda at the time they are discussed and limited to two minutes.
  • Once that time has ended please be sure to lower your hand.

 

·        If time for resident input expires before your turn, please e-mail your questions or comments to administration@burkecentre.org to be addressed after the meeting.

·        Any behavior or language deemed unacceptable by the Board or BCC Staff may result in the participant being removed from the meeting and blocked from rejoining.

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ZOOM MEETING REGISTRATION LINK:

You are invited to a Zoom meeting. 
When: Jul 21, 2020 07:30 PM Eastern Time (US and Canada) 

Register in advance for this meeting:
https://us02web.zoom.us/meeting/register/tZMkdOGqrDIuHNytC0EW7D40FD4PQOKBx4uN 

After registering, you will receive a confirmation containing information about joining the meeting.