Board of Trustees Monthly Meetings Info & Links

Info & Links for Board of Trustees Meetings


There are two regularly scheduled meetings of the Board of Trustees each month:

  • Board Working Session - 1st Tuesday of every month (unless otherwise noted)
  • Board of Trustees meeting - 3rd Monday of every month (unless otherwise noted)


The Board asks that participants register for teleconference meetings. Conservancy members will receive a Zoom meeting link and password on the screen upon receipt of their registration.

If you have any problems using the assigned password - please use: 6581225188 as a backup.

If you still experience problems accessing a meeting, please immediately email [email protected] for assistance.

 

Next Board Working Session: 

 Tuesday, February 1, 2022, 7:30 PM, via Zoom

You are invited to a Zoom meeting. 
When: January 4, 2022 07:30 PM Eastern Time (US and Canada) 

Register in advance for this meeting:

After registering, you will receive a confirmation email containing information about joining the meeting.

DRAFT AGENDA (subject to change): TBP

    

Next Board of Trustees Meeting:

TUESDAY*, January 18, 2022 7:30 PM, via Zoom
*moved to Tuesday due to the MLK, Jr. Holiday

 

You are invited to a Zoom meeting. 
When: Tuesday, January 18, 2022 PM Eastern Time (US and Canada) 

Register in advance for this meeting:  https://us02web.zoom.us/meeting/register/tZMvduirpzgvGNR9rUuWK1VUuwSrX8FhNiwA

After registering, you will receive a confirmation email containing information about joining the meeting.

DRAFT AGENDA for 01/18/2022 MEETING (subject to change): To Be Provided

1. CALL TO ORDER FOR BOARD OF TRUSTEES MEETING

2. AGENDA APPROVAL & EXCUSING OF ABSENT TRUSTEES
            The purpose is to review this meeting agenda to make last-minute changes to it before business begins, and to excuse absent trustees from the meeting as applicable.

3. BOARD & COMMITTEE MEETING MINUTES APPROVAL

The purpose is for the BOT to approve minutes from prior Board meetings Working Sessions and to accept minutes from latest BCC committees’ meetings as provided.


4. PRESIDENT'S REPORT/ANNOUNCEMENTS

The purpose is for the BOT President to make general remarks and/or community announcements.


5. RESIDENT INPUT

The purpose is to provide an open forum for Conservancy members to address the BOT about any topic for up to three minutes per person. Members also may sign up to speak specifically on an agenda item with a time limit for each topic.


6. NEW/PENDING/OTHER BUSINESS

a. Appointments (as needed) (action)

b. Burke 55’ers Request (info/action)

c. 2022 Draft BOT/ARB Meetings & Staff Holiday Calendars (action)

d. Proposal for ARB Pilot Inspection Program Update (info)

e. Conservator Newsletter Distribution (info/action)

f. Storm Clean Up (Shapiro) (info/action)

g. Absentee Owner Lease Provisions (info)

h. Short-Term Rentals (Air BnB, etc.) (info)

i. Electric Vehicle Charging Stations (info)

j. Draft BCC 2022 Pool Rates/Rules (info/action)

k. Charter Renewals Update (info)

l. Community Events Update (info)


7. TREASURER/FINANCIAL REPORT

The purpose is for the Board Treasurer, Budget & Finance Committee reps and/or the Finance Administrator to provide updates on the status of Conservancy finances and budget.

a. Financial Reports


8. EXECUTIVE DIRECTOR'S REPORT [GLOYD]

The purpose is for the Executive Director to provide status updates.


9. MOTION TO ADJOURN INTO EXECUTIVE SESSION

Re: Appeals to BOT, ARB and Legal Issues - The purpose is for the Board to adjourn into Executive Session to discuss ARB recommendations for enforcement, contracts, legal/ potential legal and/or personnel issues.

            a. Cleaning Company RFP Recommendation (action)

10. MOTION TO RECONVENE
            The purpose is to reconvene to allow the BOT to vote on any action items discussed during the Executive Session.

11. ADJOURNMENT

###

Member/Resident input will be offered during the meeting with a 3-minute time limit for non-agenda items; and a 2-minute limit for agenda items. Members may also submit questions/comments via email in advance of the meeting to [email protected]. Please indicate that the email message is for “Board Meeting Input”.

 

Please join the meeting using the link or the Meeting ID and Password as provided on this page. Please be sure to ENTER YOUR NAME. There is also a dial-in option that will allow you to call into the meeting (disguising your phone number for security purposes) to listen but not participate. The phone number to call is also provided below.

You do not need to have a Zoom account to join the meeting.

 
Residents who are joining to participate please be sure to join with your device audio. 

Please use the Raise Your Hand prompt on the Zoom menu to participate when the Board calls for resident input:

 

When it is your turn to speak, the Host will un-mute you.

  • Please state your name upon being un-muted.
  • You will be given a total of three minutes to speak regarding non-agenda items. Resident Input will be accepted for items that are on the agenda at the time they are discussed and limited to two minutes.
  • Once your speaking time has ended, please be sure to lower your hand.

·     If time for resident input expires before your turn, please e-mail your questions or comments to [email protected] to be addressed after the meeting.

·     Any behavior or language deemed unacceptable by the Board or BCC Staff may result in the participant being removed from the meeting and blocked from rejoining.